About Purchasing and Contracting
ADVANTAGES
Transparency and Process Safety
In December 2005, Petronect obtained from Bureau Veritas Certification, the Statement of Confidentiality for Vendors Bids submission through Petronect Portal, ensuring compliance with the requirements of the ISO 17050-1. This certification attests the secrecy of bids submitted by vendors through Petronect Portal, guaranteeing that those quotes can not be accessed by anyone except the responsible buyer until the end of the bidding period.
Greater Agility
Using the Petronect Portal, all procurement transactions instead of using paper, envelopes and the physical sending, become electronic. Also, due to the integration of the Portal and other Petrobras Group internal systems (SAP ECC and R/3), there is a reduction of manual interfaces between systems, speeding up the purchasing process to all users.
Cost Reduction
Petrobras reduces the operational costs substituting the traditional purchase process that uses paper by the digital environment. Vendors can reduce travel costs and quote printing.
Traceability Process
The system allows the tracking of documents and actions done in a bid invitation done in the portal. Petronect Portal allows buyers to access the bid invitation history and also to vendors access their bid invitation historic.
Support
Petronect provides support to both Petrobras and Vendors users, in Brazil, United States and other countries in Latin America, Europe, Asia and Africa.
SERVICES PORTFOLIO
Materials purchase, service contracting, Oil derived purchase, gas and energy. Sale of oil derived products, gas, energy and excess material from stock.
PETROBRAS AND PETRONECT ROLES AND RESPONSIBILITIES
The Petronect Portal is the functionality in which Petrobras buyers can collaborate with vendors.
Companies and Units of Petrobras Group are responsible for the definition of commercial rules that are accepted in the Petronect Portal.
In the following boxes compare Petronect and Petrobras roles and responsibilities:
- Prepare the bidding and contracting specification
- Choose the bidding type: RFQ (1 or 2 envelopes), Auctions
- Clarify market issues related to the bidding processes
- Classify companies and decides the bid winner
- Require vendors registration in the Petronect Portal
- Add or remove companies of the Petrobras Registration
- Keep the Portal available to customers;
- Provide support for the use of Petronect Portal;
- Register suppliers on the Portal following Petrobras request;
- Train Petrobras Group users and Suppliers to use Petronect Portal.
NUMBERS OF PURCHASING AND CONTRACTING PORTAL
See the numbers of processes accomplished by the Petrobras Group through the Petronect Portal based on the year of 2015:
| Service | Operation | Number of Processes |
|---|---|---|
| Electronic Bidding | Small Value RFQ | 155,6 thousand |
| 1 Envelope RFQ | 9,4 thousand | |
| 2 Envelopes RFQ | 2,4 thousand | |
| Services RFQ * | 3,4 thousand | |
| Others | 15,2 thousand | |
| Electronic Auction | Direct | 122 |
| Reverse | 136 | |
| Electronic Orders | Orders | 383,8 thousand |
*Type of process that requires prices breakdown.
See below the numbers regarding shopping carts by catalog of the Petrobras Group:
| Month/year | Items Quantity | Negotiated value |
|---|---|---|
| January/2016 | 02 | R$ 1,56 mil |
| February/2016 | 00 | - |
| March/2016 | 00 | - |
| April/2016 | 00 | - |
| May/2016 | 00 | - |